Office Button of MS Word

 

Use of Office Button Options in MS Word 2007

There are many options available in it, which are used for complete file.

New - Ctrl+N :- This option is used to add a new file.

Open - Ctrl+O :- This option is used to save the current data in the current file.

Save As - F12 :- Use this option to save a new file.

Note:- 

If you are working on an old file. And if you using the save option, then the changes made in the file will be saved in that file. And if you use the Save As option, then the changes made will be saved in the new file. And the old data and there will be no change in the file you were working with.

Print:- It has the following three options -

Print -Ctrl+P :- It is used to print document files, using this option, you can select the printer, set the page range and you can also set how many copies to print.

Quick Print:- This option is used to print directly on the print settings set last.

Print Preview - Ctrl+F2:- Using this option, we can see what the matter we are printing will look like when it is printed.

Encrypt Document (Prepare):- 

With this option we put a password on the file, after which the file will open only with the same password.

Send:- Using this option we can send the file through e-mail or internet fax.

Close - Ctrl+W:- With this option we close only the document file, the program remains open.

Exit Word - Alt+F4:- With this option we close the program with which the file is also closed.

Review Tab in MS Word 2007

 

Review Tab

Proofing Group

Spelling & Grammar (F7)

This option is used to identify uncorrected spelling or grammar in the file and correct them.

Research (Alt+Click)

This option is used to find synonyms and antonyms.

Thesaurus (Shift+F7)

This option is also used to find synonyms and antonyms. But language is the default.

Translate

This option is used to change the English language words to France or Spanish.

Set Language

With this option, the language of the word program is changed, in which it understands the function of spelling and grammar.

Word Count (Ctrl+Shift+G)

With this option, the page, paragraph, line, letter count are seen in the file.

Comments Group

New Comment|

With this option, a comment text related to a word or sentence is written on the right side of the page.

Delete

This option is used to delete a selected comment.

Previous

With this option, we arrive at the previous comment from the current comment.

Next

With this option, we move from the current comment to the next comment.

Tracking Group

Track Change(Ctrl+Shift+E)

After activating this option, the change going to the file is known.

Balloons

With this option, you can view or hide the changes in the shape of balloons on the right side of the page.

Show Markups

This option is used to hide / show comments or other markup.

Reviewing Pane 

Comments or track changes from this option are shown in the Reviewing Pane.

Changes Group

Accept

After activating the Track Change option, the changes made in the file can be accepted by Changes to keep the file permanent.

Reject

After activating the Track Change option, the changes made in the file can be rejected by Changes to remove the permanent from the file.

Compare Group

Compare

Any  files of MS Word are compared with this option.

Show Document Source

View of Compared File is changed with this option.

Protect Group

Protect Document

With this option, the data of the file is protected with the help of a password, after which it cannot be changed.

 

View Tab in MS Word 2007

In the view tab, those options are placed from which the program window is shown or hidden by these options. -

Documents View  Group

Print Layout

In this view, the document file is divided into pages as they are printed. It shows two ruler bars.

Full Screen Reading

This view is used to read the file like a book. There is no ruler bar in it. And it cannot be edited.

Web Layout

In this view, we can see how our document file will look on the Internet page. It has only one ruler bar.

Outline

In this view, bullet points are set on the paragraphs written in the file. This document has the largest view. There is no ruler bar in it.

Draft

This view is the same as seen in Word pad. Only one  ruler bar appears in it.

Show/Hide Group

Ruler

 By checking on this option shows/hide the ruler bar.

Document Map

By checking on this option shows/hide Document Map. In which all headings and sub-headings are shown.

Grid-lines

By checking on this option shows Show/Hide grid lines on the page.

Thumbnails

By checking this option, the Thumbnail size of Pages is Show/Hide on the left side in the program window.

Zoom Group

Zoom

With this option, the zooming of the page is done more or less.

100%

With this option the page zooming is set to 100% (Default Zooming).

One Page

With this option, the zooming of the page is done so that an entire one page is visible on the screen.

Two Pages

With this option, the zooming of the page is done in which two whole pages are visible on the screen.

Page Width

With this option, the page zooming is as much as the width of the page.

Window Group

New Window

With this option, duplicate file windows are created.

Arrange All

With this option, all document windows are simultaneously displayed on the screen.

Split

With this option, we divide the document window into two parts.

View Side by Side

With this option, document windows can be viewed side by side simultaneously on the screen.

Switch Window

With this option, you can easily reach from one document window to another document window.

Macros Group

Macro

This option is used to record any activity in the file after which it can be run at any time. You can use Alt + F8 short key to view macro recording.

Short Cut Keys for MS Word 2007

 

                                   Short Cut Keys

Ctrl+N -New -Create a new document file.

Ctrl+O - Open - Open old saved document file.  

Ctrl+S - Save - Save current contents in current file.

F12 - Save As - Save a new file with same or different file format. 

Ctrl+F2 - Print Preview - Check print preview of current file.

Ctrl+P - Print - Print current document file.

Ctrl+W - Close - Close current document file window only. 

Alt+F4 - Exit - Close current program window.

Ctrl+C - Copy - Copy selected contents.

Ctrl+X - Cut - Cut selected contents.

Ctrl+V - Paste - To Paste Cut or Copied Contents to a new place in current or other file.

Ctrl+Shift+C - Format painter -  Copy text format to apply on new text.

Ctrl+Shift+F - Font - Change font face.

Ctrl+Shift+P - Font - Change font size.

Ctrl+] - Increase font size.

 Ctrl+[ - Decrease Font size.

 Ctrl+> - Increase Font size. ( Use '>' Symbol with Shift Key)

 Ctrl+< - Decrease Font size. ( Use '>' Symbol with Shift Key)

Ctrl+B - Bold - Make text bold.

Ctrl+I - Italic - Make text Italic. 

Ctrl+U - Underline - Make text Underline.  

Ctrl+Shift+D - Double Underline

Ctrl+= - Subscript - Create small letter below the text baseline.

Ctrl+Shift++ - Superscript - Create small letter above the text.

Ctrl+L - Left Align - Align text to the left.

 Ctrl+R - Right Align - Align text to the right.

Ctrl+E - Center Align - Align text to the Center.

Ctrl+J - Justify - Justify text from both left and right side.

Ctrl+F - Find - Find text in the document.

Ctrl+H - Replace - Replace any text with new text in document.

Ctrl+G - Goto - To Goto specific place in the document.

Ctrl+A - Select All - Select all constants of current document.

Ctrl+K - Hyperlink - To link other file with text.

F7 - Spelling & Grammar - To check and correct spellings and grammar of document.

Alt+Click - Research -  Used to search through reference        materials, such as dictionaries, encyclopedias, and  translation services.

Shift+F7 - Thesaurus - Search similar and opposite word of   suggested word.

Ctrl+Shift+G - Word Count - count number of pages, paragraphs, lines, characters etc.

Ctrl+Shift+E - Track Change - Track all changes made in the    document.

Introduction of MS-Word 2007

 

Introduction of MS Word

• MS Word is an application software
• It is part of MS Office
• It is also known as the word processor.
• Its extension name is .docx
• The file created in it is known as the document.
• It involves the work of making letters, applications, etc.

How to open ms word:-

Apart from this, you can also open MS word by using Run Command by searching winword. 

After opening MS Word, it will look something like this -

                                                                      Cotents of MS-Word windows

Title bar :- At the top of the program window is a horizontal bar on which the title of the program is shown, on the right side there are three control buttons named minimize, maximize and close.

Tab bar :- It is just below the title bar on which there are many tabs like - Home, Insert, Page Layout, Reference, Mailings, Review, View.

Ribbon bar :- It is a thick bar below the tab bar on which the options related to the active tab come.

Ruler bar:- It is also called scale. It is horizontal and vertical. By the help of ruler bar you can also see the margin and cursor position of the page.

Scroll bar :- These are also two types of horizontal and vertical. By this you can move page top-bottom and left-right.

For More Info :- Click here

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Reference Tab in MS Word in 2007

 

Reference Tab 

Table of Contents Group

Add Text

This option makes selected text as level-wise heading and sub-heading.

Table of Contents

With this option, an index table of headings and sub-headings is created.

Update Table

With this option, we update the index table if there is a change in any heading or sub-heading in the file.

Footnotes Group

Insert Footnote

This option is used to write information related to a word in the file in the footer area of the page.

Insert EndNote

This option is used to write information related to a word in the file at the end of the file.

Next Footnote

Other options are also available in this option from which the cursor reaches the file next or previous footnote or EndNote.

Show Notes 

With this option, the cursor is moved to the file where the EndNote or footnote is written.

Citations & Bibliography  Group

Insert Citations 

With this option, The Citation of book, magazine, article, art etc. can add or write.

Bibliography

With this option, The Bibliography of citation can be insert in file.

Manage Sources

With this option, the citations are deleted or edited.

Captions Group

Insert Caption

With this option, the caption is written on the picture present in the file.

Insert Table of Figures

With this option, an Index table of those pictures is created on which we have written captions.

Update Table

If there is a change in the caption of the picture, this option is used to make it appear in the index table.